Dear Parent/Guardian,

I have great pleasure in announcing that The English Martyrs Chaplaincy Department invite your son/daughter  to the Year 9 and 10 Retreat at The Youth Village, departing 17th October and returning on the 19th October.

Please Note: This trip is for current Year 8 & 9 students who will be in Year 9 & 10 in September

The cost of the trip is £35.00 which includes full board accommodation, transport and insurance.

There are 50 places available and will be offered on a first come first served basis. Students who are not initially selected will be listed as reserves. 

We ask that all payments are paid through the Parent Pay system as this reduces the risk for students bringing large amounts of cash into school. You can log into Parent Pay at www.parentpay.com using your unique login and password. If you have any problems with Parent Pay, please contact our Finance Director at stait@ems.hartlepool.sch.uk for help, making sure you include your child’s name, D.O.B and form group in the email.

Reservation of a place on this trip is dependent upon the continued good behaviour and attitude of your child. Due to the nature of the trip and safety regulations, only students who can be trusted to behave impeccably will be allowed to go.

If you wish your child to be considered, please complete and submit the reply slip below by Friday 7th September 2018.  The Non-refundable amount of £35.00 will be required to secure your place and is to be paid via the Parent Pay system. Please do not send the money into school with your son/daughter.

When you submit the reply slip below the information will be sent to us, we will process and add your child to the trip in Parent Pay.  Please allow 48 hours for this to happen.  If you submit on or after the 20th July, you may not get the option to pay until September as there will be no-one in school over the holidays.

A clear payment schedule will be issued with manageable payments if necessary, over the months running up to the trip departure date with final payment required approx. 10 weeks before we leave. If your child is successful in gaining a place, but then has to withdraw, any money paid can only be returned if this is due to exceptional circumstances or his/her place is filled by another student.

Please see schools website for details of our full Charging & Remissions Policy.

Parents who can prove they are in receipt of the following benefits will be exempt from paying the cost of board and lodgings for educational trips within the school term:

  • Income Support;
  • Income-based Jobseekers Allowance;
  • Support under part VI of the Immigration and Asylum Act 1999;
  • Child Tax Credit, provided that Working Tax Credit is not also received and the family’s income (as assessed by the Inland Revenue) does not exceed £16,190 (FY 2013-2014).
  • Guarantee element of State Pension Credit

Should you require any further information please contact A Lavelle on the 01429 273790

Yours sincerely

A. Lavelle
School Chaplain

We’ve left this letter up as a reference point for Parents, unfortunately applications are now closed.